Password Protecting your ReCap Recording

If you would like to share your recording with others, but wish to add a level of protection you can add a Password.  Then simply share the link to the recording together with the password to those that you would like to share the recording with.

From your Manage Media screen, locate the recording you wish to Password Protect. Hovering over the thumbnail of the recording select the More option from the side menu:

Thumbnail image of recording An image of the thumbnail that appears in the media library once the recording has processed, and the options available to the user if their mouse hovers over the thumbnail.

From the More window that opens select Links from the left-hand menu and then select Security Settings:

Screen image showing the More window options in ReCap, highlighting the Links Menu

Within the Security Settings window that displays, ensure that Public is selected together with a check in the Password or Authentication Restriction field.  Select Simple Password and enter a password that you can then share with those individuals who you wish to have access.

Screen image showing the Security Settings window in ReCap, highlighting the options to select to enter a Simple Password to protect the recording

Downloading ReCap Media for Students

For security, media can only be downloaded from ReCap by the owner. This means that students cannot automatically download copies of lectures, seminars, and other available learning materials. If a student has a need for media to be downloaded they are advised to contact their tutor or programme team to discuss.

Note: from the University’s Digital Learning Capture Policy:

“Where downloadable formats of recordings are made available, they are provided for personal use only. Distribution of such content to unauthorised parties is considered a breach of the University’s intellectual property rights and copyright ownership, and the University reserves the right to take appropriate action against any individual or group unlawfully distributing its content without express permission.”

Downloading Media

The owner can download a copy of their media item(s) by doing the following:

  1. open ReCap and find the desired media item
  2. mouse over and choose More…
  3. choose Download
  4. in the Download Content section, choose what version of the media you wish to download (the standard will be audio and video content which will combine both into one file)

Download for use ONLY in YuJa Mobile App

Staff can enable media to be downloaded by students for offline viewing only through the YuJa Mobile App, which allows students to watch the selected media without a stable internet connection (e.g. on their commute). Staff can do this in ReCap by:

  1. selecting the media item they wish to make downloadable and choose More
  2. select the Download section
  3. change Allow Viewers to Download in Mobile Apps to Enable
  4. click Save Downloads to finalise
screen image showing the enable feature for downloading media

How to edit a ReCap Recording

From your ReCap Manage Media area hover your mouse over the relevant thumbnail image and select the Edit option from the menu:

Thumbnail image of recording An image of the thumbnail that appears in the media library once the recording has processed, and the options available to the user if their mouse hovers over the thumbnail.

The editor window will open offering a number of editing options:

Screen image of the ReCap editing window that opens when selecting to edit a recording

The following links will direct you to YuJa’s (CCCU’s ReCap software supplier) support documents. These include:

ReCap Recycle Bin

Anything you delete (recordings or folders) will still be available for 90 days from when they were originally deleted. These can be retrieved or permanently deleted via the Recycle Bin.

To access the reycle bin:

  • Select your profile icon from the top-right corner of the screen
  • Select My Account from the dop-down menu
  • From the My Profile page that opens, hover the mouse over the right-hand edge to expand the side menu
screen image showing a section of the my profile screen
  • Select Recycle Bin
side menu that appears to the left side of the my profile screen with the recycle bin option selected
  • All deleted items will display on the screen
  • Hover your mouse over the thumbnail to select either Permanently Remove or Restore
  • A further confirmation window will appear
  • Selecting Yes (to restore) your deleted item will be restored to the location from which it was deleted in your Manage Media area
  • Selecting Yes (to remove) will permanently delete your media

Deleting a ReCap Recording

From your ReCap Manage Media area hover your mouse over the relevant thumbnail image and select the Delete option from the menu:

Thumbnail image of recording An image of the thumbnail that appears in the media library once the recording has processed, and the options available to the user if their mouse hovers over the thumbnail.

Selecting Delete, opens the Move to Recycle Bin window prompting you to enter the text ‘Confirm’ to confirm you are sure you wish to delete this media.  This is case sensitive.

screen image showing the move to recycle bin window

Enter the required text and then select Yes. The recording will be removed from your Manage Media are and moved to your recycle bin.

Note: Although the recording is removed from your Manage Media area it will remain in any ‘Channels’ you had published it to for a further 90 days.

To permanently delete the recording go to your Recycle Bin.

Sharing ReCap Media with Externals

All media created using ReCap is protected by the need to be logged in with a CCCU username and password by default. This is in place to avoid media being shared outside of the Institution without the owner’s permission. Should you, as the owner of a media item, need to share a recording with an external party (e.g. External Examiner, guest speaker who attended a session) you can disable this feature on an individual basis by doing the following:

  • open ReCap from any Blackboard site and find the relevant media item in your Manage Media
  • hover/mouse over the media and click More…
  • in the media pop-up box, click on the Links tab on the left
Scrrenshot of the links window that appears in ReCap, highlighting the Direct Link field that displays the direct URL, and highlighting the Security Settings icon.
  • click on Security Settings
  • click on the box for Password and Authentication Restriction to untick it
Screen image of the Security Settings window in ReCap highlighting the radio button next to Platform Authentication.
  • click Save to finalise

You can now provide a link to your external party that will not prompt them to log in to ReCap. The link can be obtained in the Links area by copying the contents of the Direct Link, the second box down. Provide this link to your external; the media will open for them in a new tab.

Publishing ReCap recordings

From your ReCap Manage Media area hover your mouse over the relevant thumbnail image and select the Publish option from the menu:

Thumbnail image of recording An image of the thumbnail that appears in the media library once the recording has processed, and the options available to the user if their mouse hovers over the thumbnail.

Selecting Publish, opens another smaller window where you can select where to publish the recording.

Publish recording window  Image of the publish screen listing the channels available.

The list under All Channels displays the list of Blackboards (referred to as Channels) you have access to.  If you have many, use the Search Media Channels to locate the desired Blackboard. Select the Blackboard site where you would like the recording to be published to, and then click on Select.

Note: The list displayed under All Channels may not display ALL the Blackboards you are an instructor on, this will be because either ReCap has not been added or accessed from that particular Blackboard. Simply open that Blackboard and select the ReCap link.

Sharing a ReCap recording

From your ReCap Manage Media area hover your mouse over the relevant thumbnail image and select the Share option from the menu:

Thumbnail image of recording

An image of the thumbnail that appears in the media library once the recording has processed, and the options available to the user if their mouse hovers over the thumbnail.

This will open a separate smaller window where you can enter a colleague’s email address (internal only) to share the recording plus additional options in regards to access.  This is useful for collaborative working.

Window that appears when the share link has been selected

Should you wish to share your recording with externals please see: Sharing ReCap Media with Externals.

Additional and More Media Details

Once your recording has fully processed, from your Manage Media library hover your mouse over the thumbnail image.

Thumbnail image of recording

An image of the thumbnail that appears in the media library once the recording has processed, and the options available to the user if their mouse hovers over the thumbnail.

A play icon will appear together with a list of further options.

More…option from the menu:

This will open the Media Details Panel providing access to a range of media management options for individual media files

ReCap media details panel

For a complete overview of each of the Media Details Panel options please see: Overview of Media Details, this link will take you to YuJa’s own support resources.

ReCap Podium Set-Up

In each lecture theatre (except some of the larger ones e.g Og46, Pg09) the podium lectern will be equipped with the following:

Microphone – this will display a red light in the centre of the mesh to indicate that this is on.

Microphone

Image of the style of microphone on lectern podiums for use with the ReCap software

A small light displaying different colours depending on its status:

  • Green = Recording
  • Amber = Paused
  • Clear / Off = Not Recording
  • Red = Error
Delcom Light

Image of the small light positioned on the podiums emitting different colours depending on the recording status.

The Podium light should be clear before commencing a recording.  Once the recording has started the light will turn green.  If the podium light indicates red, this means there is an error or fault with the recording, open and check the YuJa Software Window to see if the software is recording and restart if necessary.

The podium light can be used to pause and or stop the recording.  Simply press down on the light until it turns to amber (no more than 1 seconds, or one press) to pause or unpause, or press and hold until it turns clear (usually around 5 seconds) to stop the recording.