Uploading Media to ReCap

Within Manage Media, files of various types can be uploaded, including recordings from Collaborate and Teams. Uploaded files are stored in your My Media folder.

The following two short videos will demonstrate how to download a recording from Collaborate and or Teams and then re-upload to ReCap. ReCap will then auto caption the recordings which can be published to your students in the same way as your recorded lectures / seminars.

How to download a Collaborate recording and upload it to ReCap:

Uploading a Teams recording to ReCap:

The following links will direct you to the vendors own resources:

How to make effective ‘single take’ videos with a phone

How to make effective ‘single take’ videos with a phone

Tim Jones (Media) and Simon Starr (LTE) made a short video on how to make an effective video using a phone in a single take which needs no editing.

The first provides useful tips and ‘how to do it’ whilst the second is the example of the end result.

Direct Link: https://cccu.yuja.com/V/Video?=20918&node=126101&a=1968098953&autoplay=1
Direct Link: https://cccu.yuja.com/V/Video?v=20915&node=126092&a=1540860558&autoplay=1

Browser Capture Studio

Browser Capture Studio offers a robust recording option without any additional downloads for Users. Whilst we recommend the full Software Capture application/download in order to make full use of ReCap, Browser Capture Studio is ideal for quick screen and camera recordings for those with good internet network connections, or those who cannot download applications (e.g. Chromebooks).

You can access the Browser Capture Studio by choosing it from the drop-down box options when you choose Create Recording from ReCap.

The 'Create Recording' box with the drop-down option selected for 'Record with Browser Capture Studio'.
The Create Recording box
Browser Capture Studio interface
Browser Capture Studio interface

Embedding ReCap Media in a Module

As well as being available through ‘Channels’, content added to ReCap can also be embedded within Blackboard modules/courses using the YuJa Media Chooser (named after the vendor for our ReCap service, ‘YuJa’). This can be achieved in two ways, to provide flexibility with other content you wish to add alongside it.

Before you start

When you embed media into a Blackboard module it will by default ask users to authenticate / login. Users will see a red box and a blue button to Authenticate. Once they click this it will reload and give them access to the media. Should you wish, you can override this feature by doing the following:

  1. In ReCap, hover your mouse over the thumbnail of your video and select More…
  2. Click on the Links option
  3. Enable the Enable Auto Single-Sign-On for Embedded and Direct Linked Media option
  4. Click the Save Links button

Method 1: Build Content > YuJa Media Chooser

This method allows you to quickly add just the media to a content area, without any supporting text or documents. With Edit Mode ‘On’:
1. navigate to the section of the module where you would like to embed media and select Build Content > YuJa Media Chooser (available at the bottom right of the drop-down list)
2. The YuJa Media Chooser Library will open (fig.1):

The YuJa Media Chooser screen whichh allows you to select media to embed.
fig.1 – The YuJa Media Chooser

this pop-up gives you the options to:
Choose Media – content you already own in ReCap
Upload Media – add a new video/audio file from your device to ReCap
Record Content – create a new recording, with option to include your screen, video/camera and audio/microphone

3. Select the media item(s) that you wish to embed by clicking on them – a dark blue frame will appear around those that have been selected
4. Click Insert Videos at the bottom right to confirm your choice

The media will now be available to view for those with access to the Blackboard module.

Method 2: Build Content > Item

This method allow you to add media to a content item that you may also want to add additional text or documents to. With Edit Mode ‘On’:
1. navigate to the section of the module where you would like to add your item and select Build Content > Item
2. give your item a Name
3. in the Text field add any text, images, documents etc to your item as normal
4. in the place in your text/content where you want your media to appear, choose the plus symbol (+) on the bottom row of icons to add content (note: if this icon does not show, click on the … icon on the right of the top row of icons to reveal more) (fig.2)

The 'Add Content' option in the Blackboard text editor. Icon appears as a plus symbol (+) and is located on the right of the bottom row of available formatting icons.
fig.2 – The ‘Add Content’ option / Plus Symbol in the Blackboard text editor

5. choose YuJa Media Chooser to open the YuJa Media Chooser Library (see image fig.1). This pop-up gives you the options to:
Choose Media – content you already own in ReCap
Upload Media – add a new video/audio file from your device to ReCap
Record Content – create a new recording, with option to include your screen, video/camera and audio/microphone

6. Select the media item(s) that you wish to embed by clicking on them – a dark blue frame will appear around those that have been selected
7. Click Insert Videos at the bottom right to confirm your choice
8. add any other text/content that you need, configure any date/time release options as necessary and then choose Submit to finish.

Note: if useful, the vendor also has thier own short ‘quick guide’ available on their Using the Media Chooser for Blackboard page.

ReCap submissions Support for Staff

Contact your Digital Academic Developer for advice on options for online submission of work, student support and staff development.

As this guide only covers considerations for staff of embedding of ReCap by students within submissions, and does not cover general use of Blackboard Assignments it should be read in conjunction with the following guidance in the Help area in Blackboard:

General Blackboard Assignments – STAFF guide: how to set up submission points, access work and add and release marks and feedback.

Check with your academic administration team first if they are able to set up Blackboard Assignment submission points using consistent School/Centre settings

These, and all other guidance on using the University’s learning technologies, can be found in this the TEL Knowledge Base for staff.

Please note: students should check with their course team first if they have any queries about submitting, marking and return of feedback.  See the Support for Students for more information.

ReCap submissions Support for Students

Students should refer to the ReCap Submissions for Assessment – STUDENT guide for step-by-step instructions on how to embed ReCap into a Blackboard Assignment, as well as important considerations before they submit and a set of Frequently Asked Questions.

Students should refer also the General Blackboard Assignments guide for general advice on submitting work to a Blackboard Assignment (e.g. how to attach files directly / save as draft also) and how to access their feedback.

For technical issues students should log a call with the i-Zone, having first referred to the guidance which will contains advice for common issues.  Note: if a student has continued problems embedding via ReCap you can advise them to attached media files directly to the Blackboard Assignment, but you will have to download the files to play them and need to have the associated player installed.

Otherwise, the Course Team is students’ point of contact for all other support and guidance.  Specifically, you are responsible for:

  • settings expectations on length and quality of media
    bear in mind upload limitations off-campus – we recommend no more than a few hundred Megabytes file size, reducing quality at point of recording if necessary (definitely not HD if more than a few mins of video)
  • creating the Blackboard Assignment submission point
  • providing assessment guidance
  • referring students to the technical guidance
    recommend being explicit in the submission point where requiring ReCap media to be embedded, rather than media files attached directly, and link to the guidance highlighting that it includes browser requirements, advice for uploading off-campus and how to get their feedback
    (contact your Digital Academic Developer for help embedding a short video tutorial for students at the point of submission)
  • answering queries about what, where and when to submit and when and how feedback will be given
  • clearing incorrect submissions

ReCap Retention of Submitted work

How long are ReCap submissions kept for?

See the Digital Learning Capture policy for the standard retention periods of media within ReCap.

IMPORTANT: In order to retain embedded submitted media you must not delete the Blackboard Assignment submission or remove the student from the Blackboard it was submitted to until after the required retention period (see the University retention schedule for assessed work).  Contact your Digital Academic Developer for advice.

Can I download Students’ work?

ReCap is designed to playback online and as such there is no option as standard for a viewer of another’s media to download a copy.  However, this can be enabled on a case-by-case basis by the owner of the media, for example a student who you have asked for permission to take a copy of their media to show as an exemplar.  Contact your Digital Academic Developer for advice.

ReCap Submissions Marking and Feedback

How do I access students’ submitted media?

You can see students’ submissions to Blackboard Assignments via the Grade Centre in the Control Panel.  Click on the exclamation mark icon and select the submission attempt you want to view.  Click on the link to embedded ReCap media within the submission to view.

Accessing submissions via the Grade Centre

Tip: select the Assignments link to show only Blackboard Assignments and not Turnitin Assignments or other types of Grade Centre column. See the Blackboard Assignments staff guide for more information on accessing submissions, including files attached directly to the submission rather than embedded, how to set the number of submission attempts that can be made and how to clear an incorrect submission.

With the current security settings in Blackboard only a link will show, not a ‘thumbnail’ of the embedded media.  Click on the link to play the media.  We are hoping to enable direct playback within the Blackboard Assignment with a future Blackboard update. 

Why can I open a student’s ReCap media but not play it?

Newly uploaded media needs to be processed by ReCap before it can be played.  You will see the ‘YuJa’ icon (shown below) while it is being processed.

Media still processing icon

Students are aware it can be embedded in the Blackboard Assignment and submitted at this point and that markers will be able to play after ReCap has finished processing the media. 

Contact the IT Service Desk if you find it is still not playable after an hour or two.

Adding and releasing marks and feedback

This is done in the standard way for any Blackboard Assignment submission, whether or not ReCap is embedded, as summarised in the diagram below (note need to click on the small down arrow under the mark open the feedback area). 

Where to add a mark and feedback

See the Blackboard Assignments staff guide for instructions on releasing feedback, noting particularly the need to ensure the Grade Centre column is set as not visible to students until you are ready to release feedback.

How ReCap Submissions work

ReCap submissions use a standard Blackboard Assignment submission point.  Students can embed into their Blackboard Assignment submission media that they have first uploaded into ReCap.  See the student guide to familiarise with how they do this.

Please note:

  1. ReCap has replaced Kaltura as the way to submit media for assessment.  See the current centrally supported systems on the University’s Digital Assessment (formerly EMA) page.  Contact your Digital Academic Developer for advice.
  2. Blackboard Assignments are different to Turnitin submission points.  ReCap media cannot be embedded within a Turnitin submission. 

How to set up a Blackboard Assignment for ReCap Submissions

Students can embed ReCap media in a standard Blackboard Assignment submission, there are no special settings required.  See the Blackboard Assignments staff guide for instructions on setting up a submission point. 

Check with your academic administration team first before creating a Blackboard Assignment.  Unlike Turnitin, there are no standard University settings, however some administrators set up submission points using consistent School/Centre settings.

Ensure you refer students to the technical guidance for students.  See Support for Students for advice on guidance for students at the point of submission. 

How much Media can Students submit?

ReCap can effectively accept any size of file, being limited mainly by the students upload speed for which you should set realistic expectations for length and quality of video, especially where uploading off-campus (see Support for Students). 

Multiple pieces of ReCap media can be embedded in a single Blackboard Assignment submission, either at the same time or by saving the submission as a draft and returning later to add more media before submitting (see technical guidance for students).

Why Embed ReCap media and not just attach Media directly to the Blackboard Assignment?

Blackboards Assignments are used for online submission of work and instead of Turnitin where multiple and/or large files need to be submitted (which Turnitin isn’t designed for) including video and audio media.  Media files can be attached directly to a Blackboard Assignment submission, like attaching to an e-mail.  However, attachments have to be downloaded by markers to play and types of media file that can be submitted are limited by the software markers have installed.  Where embedded via ReCap, all commonly used media files can be accepted and converted to play back online, without have to download the media and the need for any additional software to be installed.

What is YuJa?

Where you see ‘YuJa’ referred to, which may be on-screen when using ReCap or via links to some external guidance, this is the software that powers our digital learning capture service which we call ReCap.  Please use ‘ReCap’ when contacting our student and staff help desks.

ReCap for Assessment

This is a guide for staff on the key considerations in assessing ReCap media embedded within submissions for assessment via Blackboard Assignments (sometimes known as a ‘Grade Centre’ submissions).  As this guide only covers embedding of ReCap by students within submissions, and does not cover general use of Blackboard Assignments, it should be read in conjunction with the following guidance in the Help area in Blackboard:

General Blackboard Assignments – STAFF guide: how to set up submission points, access work and add and release marks and feedback.
ReCap Submissions for Assessment – STUDENT guide: for familiarity with the process students need to follow.